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operations assistant

 Job Description

The mission of the 100 Club of Arizona is to provide financial assistance to families of first responders who are seriously injured or killed in the line of duty and provide resources to enhance their safety and welfare. We have proudly served the public safety community since 1968.

 

The Operations Assistant is a full-time position that works closely with the 100 Club team to ensure accurate data entry and financial record keeping, while assisting with general administrative tasks.  The salary range for this position is $25.00-$30.00 per hour and will be in-office.

 

Summary of essential job functions:

  • Ensure information and databases on membership, programs, campaigns, and beneficiaries are accurate and up to date.
  • Track and record financial transactions.
  • Process payroll deductions.
  • Receive and process incoming mail and deposits.
  • Maintain financial record filing system.
  • Prepare annual membership and donation contribution statements.
  • Provide support for audit processes.
  • Other duties as assigned.

 

Requirements:

  • 2-4+ years of prior experience in an accounting role.
  • Experience with QuickBooks, Blackbaud Raisers Edge, and Microsoft Office products (Word, Excel, Outlook, etc.). 
  • Training or experience with budgeting, financial statements, and accounting procedures.
  • Administrative skills and knowledge of general office policies and procedures.
  • High levels of sensitivity and confidentiality are required.
  • Excellent written and verbal communication skills.
  • Ability to multi-task.
  • Organized and detail oriented.
  • Team player who works well in a small team environment.
  • Advanced time management skills.
  • Knowledge of, and previous experience with, public safety, a bonus.

 

To apply you must submit your resume, along with a cover letter detailing your interest in this position, to [email protected].  Thank you.

Individual Program Manager

The Individual Program Manager is responsible for overseeing and administering the programs of the 100 Club of Arizona. This role involves coordinating assistance, outreach efforts, budgeting, and resource allocation to ensure program objectives are met in alignment with organizational guidelines. The Individual Program Manager plays a key role in advancing the mission of supporting public safety across the state of Arizona. This position reports directly to the Program Director.

JOB RESPONSIBILITIES

  • Execution of PEER 100 Assistance requests
  • Establish and maintain relationships with wellness and mental health providers; evaluate resources to ensure quality and appropriateness
  • Serve as a resource and referral advocate for officers, firefighters, their families, and all other Arizona law enforcement and fire agencies
  • Provide support in the development of agendas, reports, and presentations related to assigned programs
  • Attend Quarterly Programs Committee and Quarterly Arizona Peer Support Association meetings
  • Deliver presentations on 100 Club programs, including mental health and wellness initiatives, to large audiences
  • Coordinate measurement tools for assigned programs
  • Engage public safety agencies on awareness of resources, programs and wellness training opportunities, and resourcing needs to the 100 Club
  • High level communication that is clear, effective, and timely with peer support representatives
  • Assist with individual invoices; specifically, discrepancies and communication with providers
  • Assist with efforts of executing annual First Responder Wellness Conference
  • Assist with the coordination of onsite Recharge and Wellness Rooms
  • Assist with all other 100 Club activities and duties as assigned

QUALIFICATIONS

  • 2-4 years’ experience as a project or program manager
  • Bachelor’s degree in human services, social services, business or equivalent experience
  • Knowledge of, and previous experience with, public safety, social services, and/or mental health
  • Management skills and knowledge of general office policies, procedures, and reporting
  • High level of sensitivity and confidentiality required
  • Experience with Blackbaud, Submittable, and Omatic preferred
  • Knowledge of basic research methods for Bullet Proof and Fire Proof App resource vetting
  • Excellent written and verbal communication skills
  • Ability to multi-task and advanced time management skills
  • Organized and detail oriented
  • Team player, works well in a small team environment

 

Please apply for this position through Indeed:

https://www.indeed.com/viewjob?jk=b9833b301adc189d&from=shareddesktop_copy

Please include a Cover Letter with your application and email one to [email protected].

Philanthropy Director

The Philanthropy Director leads all fundraising initiatives and donor engagement efforts, developing and implementing strategies to secure financial support from individuals, corporations, and foundations. This role is dedicated to building and maintaining long-term donor relationships while spearheading impactful fundraising campaigns. This position also collaborates closely with the CEO, Community Relations Director, and Program Director, and oversees a team that includes the Media and Event Manager and a Grant Writer. The Philanthropy Director reports directly to the CEO.

 

AREAS OF RESPONSIBILITY

 

Fundraising and Development

  • Develop and implement fundraising strategies to meet the financial goals of the 100 Club of Arizona
  • Identify, cultivate, and strengthen relationships with existing and prospective donors through strategic engagement, stewardship, and recognition
  • Represent the organization at meetings and networking events to explore new fundraising opportunities
  • Draft, review, and refine fundraising materials, including proposals, applications, pitches, reports, and related communications
  • Establish measurable key performance indicators to achieve goals and objectives on an annual basis
  • Remain informed on emerging fundraising trends and opportunities to enhance the organization’s success

 

Relations and Advocacy

  • Build and maintain strong relationships with donors, board members, corporations, and other stakeholders
  • Collaborate with the CEO and Program Director to understand their needs and develop effective fundraising strategies 
  • Represent the organization at events and in the community 

 

Operational Management

  • Design a team structure aligned with goals, objectives, and priorities
  • Manage all aspects of recruiting, hiring, developing, mentoring, and promoting, creating a positive and productive work environment
  • Direct, manage, and mentor the Media and Events Manager, and the Grant Writer to establish consistent approaches and methods for delivering impact results based on the established key performance indicators
  • Create job descriptions, facilitate onboarding training, create and update policies

 

Financial Management

  • Develop and manage annual budgets and forecasts
  • Monitor expenditures and track performance against budget quarterly and ad hoc
  • Work closely with the CEO to ensure alignment with strategy and goals

Organizational Leadership

  • Develop, cultivate, and maintain relationships across the organization and externally with donors, board members, individuals, corporations, and other stakeholders
  • Serve as a key member of the leadership team, closely collaborating with the CEO, Program Director and others to ensure strategic goals are aligned
  • Attend quarterly board meetings to deliver key performance results and other activities, including positive takeaways and areas for opportunities

 

QUALIFICATIONS

  • Five years of non-profit experience in developing fundraising strategies, grant writing, donor management, and at least three years developing and leading teams
  • Strong leadership, communication, interpersonal, and organizational skills
  • Experience and success in motivating, recruiting, developing, retaining, and mentoring high performance, mission-driven, and results-oriented teams
  • A bachelor’s or equivalent experience

 

Please apply for this position through Indeed:

https://www.indeed.com/viewjob?jk=698d0ecc399b40a9&from=shareddesktop_copy.

Please include a Cover Letter with your application and email one to [email protected].

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